The Heart of the Mission

(A letter from Jim Rayburn to donors)

Dear Friends,
I am going to try to tell you something about Young Life’s strategy for reaching high school young people for the Saviour.

It is easy for me to assume that you know more about the work of the Young Life Campaign than you actually do. I am so close to it. I have watched the progress and the changes that the Lord has indicated from the very start. Some of you who receive this letter know of these matters perhaps as well as I do, but many friends have suggested that they would like to have me tell them a little more about the inside working of Young life. We do have a unique approach to the problem of reaching young people.

You see we are after the unreached. From the very beginning, the burden that the Lord placed upon us was to reach young people who were not being touched by any other methods. The vast majority of young people are not in church and never hear the truth about the Saviour’s love, so we are after them particularly. To reach them we have had to break with some traditional methods and, I am sorry to say, we have had to sometimes be misunderstood.

For example, take our contact work. By that, we mean the hours and hours that our leaders find it necessary to spend with the kids, meeting them where they are, going along with them, living with them. Now this is recognised procedure on any foreign mission field, but many well-meaning Christians have felt that we are wasting time. And yet it is this time spent with the youngster, before and after his confession of Christ, that has made Young Life something far more than the ordinary youth movement. Not only do we win a hearing among the most difficult and hardest to reach, but after reaching them, we stay with them, as a true missionary should. The winning and establishing of a soul for Jesus Christ cannot be done on a hit-and-run basis.

The Lord Jesus Himself is our example in this. His heart was tender toward sinners. He longed for them. He was not ashamed to be with them. His compassionate approach to the lost is what we are after. We try to be kind in our approach to the lost. We insist that gentleness is essential if we are to properly represent Him. I am afraid we are often times criticised for no other reason than that we are honestly seeking, under the Lord’s guidance, to be as He was, the ‘friend of publicans and sinners.’

Many people ask us about our ‘Bible Clubs.’ We do not have any! In Young Life, we have given years of prayerful study to this matter of the right kind of a Christian meeting for kids. What we call a Young Life Club is actually a Gospel meeting for high school young people. It is perhaps different from any meeting you have ever been in. But the differences are in small things. We sing, pray, and preach the Gospel in an atmosphere of friendly informality. The meeting is deliberately placed at their level. The language is that which will be understood and impressive to a modern adolescent. We avoid the clichés of evangelical terminology and present the sweet story of how Christ died for our sins in simple terms, which young people can understand and appreciate.

The Young Life Club is but a phase of this work. There are weekend camps, parties, rallies, high school assemblies and our intensive Bible study units. Then there is our summer ranch program conducted on our three nationally famous Colorado ranches where more than one thousand young people are winsomely challenged with the Saviour’s claim on their lives.

There are the leaders. We maintain a high standard of our leadership; all of them carefully trained in our own approach to evangelism. These men and women are not selected because of some personal charm or magnetism.

There is a deeper quality that makes for a successful Young Life worker. It is sincerity, warmth, a personal walk with the Lord Jesus Christ, a desire to see this hard job done for His glory!

There you have the three important phases of the Young Life strategy:

• The emphasis on the direct and friendly contact with the high schooler. The emphasis on follow-up, follow-up, and follow-up.
• The leaders; trained, skilled, dedicated people willing to put up with kids, to live and play with them.
• The gracious, informal gospel meetings featured especially in our Young Life clubs, our camps and summer ranch programs.

There is much more to be said about Young Life strategy, but the most significant thing is not the technique or the people. It is, this true compassion that comes from above. Much of the gospel work today is hindered by the severity of its attitude toward the lost.

In Young Life, we try never to forget that Jesus ‘looked on the multitude and had compassion on them.’ We keep always before our minds that when He mingled with sinners, He did not condemn and judge. He treated them as friends. He longed for them to be His friends. We do too! He has led us that way. That is why a Young Life leader knows more young people than anybody in town. That is why he or she spends hours and hours sitting around soda fountains, going to ball games, wandering around the campus – doing things that may look kind of silly! But they are not silly, they are essential. We go where young people are. That is where they can come to understand a Christian leader and love him and respect him and want to listen to him.

Because we are dedicated to such principles, we will never become a statistically prominent movement, but we know of no other way to reach young people for the Lord and get results in lives that will stand the test of time. Already, in the first eleven years of our work, the Lord has honoured us with an outstanding host of young men and women who have been reached in high school and are taking a prominent place in Christian circles. Most of these would not even have heard the Gospel if the Young Life leader had not deliberately gone after them. The quality of these young witnesses across the nation is sufficient demonstration that God is doing a unique work through Young Life. Scores of these young people are vitally associated with us as staff and volunteer leaders, going after more kids like they were when they were in high school.

We feel no sense of superiority nor do we feel that we have a patent on a special kind of evangelising. We know that the Lord has used these methods in every age and throughout the world. But we also know that these truly scriptural methods for reaching the lost are sadly neglected in America today. We trust that more and more of God’s people will re-discover how basic and important it is to ‘walk in wisdom toward them that are without’ making friends and helping people for the glory of God and for the purpose of making known the Saviour and His love.

I hope that this brief review of some of Young Life’s methods will help you to understand better our work and explain it to others. Pray for us.

Sincerely in Him.

Jim Rayburn

This video will give you an overview of what Young Life does.

What we do

Adapted from an article submitted by Ken Knipp

Lyle Schaller tells a story of a congregation which always recited the Apostles’ Creed in their worship service facing the back of the sanctuary. This practice had been continued for many years without question. No one in the congregation knew why this custom was followed, yet the majority of the congregation was unwilling to change this practice. Finally, it was discovered that many years earlier, when the practice of reciting the creed was begun, a banner on which the Apostles’ Creed was printed had hung across the back of the sanctuary. Since the congregation did not know the creed from memory, they always stood, looked at the banner, and then were able to repeat the creed together. This practice continued many years after the banner itself had been removed.

This brief story illustrates how easily we can adopt practices without having any real understanding of the reason why we are doing them. When this occurs, we are exposed to two dangers. The first is that we will follow a very legitimate practice, yet fail to draw out its proper results because we don’t understand the reason behind the practice. The second is that we will continue a practice which no longer meets its original purpose, again because we do not grasp the reason why that practice was initiated in the first place.

There are a number of areas where this applies to the ministry of Young Life. Many staff and volunteer leaders have seen others in leadership roles doing contact work, leading clubs or directing camps and modelled what they did after the form of ministry they saw, without always understanding the function which the form intended to fulfil.

Here are some examples:

I have encountered plenty of leaders who thought that if they simply attended a game or other school events, or walked onto the school campus, they had done contact work. While going to school events or the places where kids congregate is a necessary part of contact work, that doesn’t get beyond the form. The function is for leaders to be actively present with kids, initiating friendships with them. Risking our security is involved, dependence on the Holy Spirit is involved, initiating conversations is involved, seeking to personally demonstrate the love and presence of Christ is involved. These things do not automatically happen if we simply show up at a place where kids are.

The principle holds true for club as well; in fact, it may be here where we have the greatest danger of holding onto the form while forgetting the function. The goal of club is to create a situation in which kids feel safe, where they drop some of their barriers to the Gospel, and are open to understand both a verbal and nonverbal expression of the gospel. Hopefully, this understanding will be evident in skits, message presentation, camping and every other area of our ministry. We need to have a clear idea of why we are saying what we say, and why we are doing what we do. We need to be sure that we understand the function we are trying to accomplish, or else we will be facing the back of the church after the banner has been removed.

Listen to these young people share about the way their Young Life leaders have impacted their lives.

Cultural Statement

Watch the clip below, where Ben Staunton talks through our Cultural Statement.

The following is a key document. We recommend that you download and print this document and have it somewhere that you view it often.  You’ll also notice that it’s in the Young Life Essentials toolbar on the right-hand side of the page.

Servant Leadership

Submitted by Les Comee

Introduction

Some of us in Young Life have had the extraordinary privilege of working with visionary leaders who approached their calling as a way to serve others. We could sense that the primary concern to them was not their program, goals, and vision ‑ all of which were very important. They were led by a vision of the Gospel and touching kids’ hearts. They exercised their power and influence in significant ways. They expected a lot from us and we wanted to give them the best. But deep down we knew their primary desire was that we would grow into the people God wanted us to be. We were more than just a way to get a vision accomplished. They led us not just by assigning work, but by being with us in the work.

We also knew that this was not a strategy on their part. It was grace. God’s grace had given them something. They were bearers of grace in a special way. People grew in their presence. Gifts were utilised. Risks were encouraged and we continued to learn more about reaching young people in new ways.

One of the descriptions of Jesus I have most appreciated is “the Man for others.” That seems to me to be at the heart of servant leadership. Some wonderful books have been written about servant leadership. I want to discuss some of the simple implications for people who want to ask God to lead them in this way.

i. Leadership from Within

Each year, for the past several, I have encouraged our staff to listen to God for a special scripture, then to ponder that scripture and let it shape their vision, shape their prayer, and shape their speaking. Jesus did this with Isaiah 61. He used it when He preached His inaugural sermon in Luke 4. It under girded His ministry. It focused His prayer life. When the disciples wrote the Gospels they remembered that Jesus’ vision was not His own ‑ it was given to Him. He listened first.

If we are going to be servant leaders, we begin with a listening posture, to our Lord in Scripture, to the leadership God has given us, to the people we are called to serve.

It is an important question we need to ask ‑ how am I doing at listening? How clear am I on what I am being called to do? Am I being faithful to that vision in the midst of whatever struggles I face?

All leadership begins from “within.”

There are a lot of different ways to talk about this. For the leader, the real issue is always an internal one. This is a hard lesson for me to learn. I want to change or blame everything but myself, “Young Life expects too much. Not enough leaders are committed. We do not have enough money.” All this may be true. The issue for a leader is to begin to understand what is blocking him or her from hearing God’s Spirit. What are we to do that will allow us to be open to God’s grace? What, in me needs to be transformed?

This is another way of saying the servant leader has to be open to change, to listen, to hear the voice of God. So, the leader has to live with the paradox of being clear about a sense of call and vision, plus open to God and others. This is one of the many tensions with which a servant leader lives and works.

ii. Servant Leadership and Cost

John Stott, in Imitating the Incarnation, said, “Evangelical theology is essentially a theology of the cross.” There is no other way to understand Christian leadership than leadership that is self-giving and costly. Four times in John 10 Jesus talks about laying down His life for the sheep. It is something He does by His own free will. It is not something pushed on Him by a “program” of any sort.

A good deal of my ministry has been spent trying to understand the meaning and implication of these ideas. How do you lead and serve in this way? Being honest/vulnerable with the people we serve is one thing that we see in Jesus’ ministry. It was misunderstood then, and we can expect the same response now.

In America, we are taught to expect to move from victory to victory. Our lives and ministry grow and grow from one mountaintop to the next. I have never heard an area director take scripture and teach his or her leaders how to deal with lack of response (or failure). Jesus took the time to warn the disciples in Mark 6 as He sent them out in mission by twos. Everyone will not “buy” the Gospel (Mark 6:10‑11), and He gave them a sign to allow them to “let go” when people did not respond. He helped them deal with one of the outward stresses of ministry. He told them the truth. People do not always respond. They had not responded to Jesus in Mark 6:1‑6. Do we ever talk with our leaders like that?

But, soon after the sending of the disciples, Jesus begins to prepare them for the inner cost of leadership. He begins in Chapter 8 of Mark and continues in chapters 9 and 10. Like me, the disciples are not interested in hearing about this. They want things to go smoothly, painlessly. In fact, in Chapter 10 they want glory and honour. Jesus then gives His most clear teaching about servant leadership. It has to do with suffering. It is the way God has chosen to transform us. In fact the primary paradigm for the Christian life is death (deny self/let go/give up) and resurrection (new life/gift/renewal). Jesus modelled it and the disciples misunderstood it.

It seems to me there are numerous ways we may be called to suffer. We may be called to walk with brothers and sisters through their pain, suffering and darkness. The disciples did not want to do this with Jesus.

Then there is the more subtle call to death that comes with facing our own need to let go of power and control. It may be the call to face our own places of sin and darkness and surrender them to Jesus and our fellowship. How do we lead when we are tired, in pain, or not “together?”

Tom Wilson has amazed me with his vulnerability as a senior vice president. I invited him to our region one year to “G-up” the troops because I was too tired to do it. Instead, he shared his own struggles he and his family were facing. The whole meeting moved to a new level of honesty. Leadership can confer this gift if leaders serve by honestly sharing the suffering they face ‑ suffering due to ministry or our personal lives.

When teaching the disciples about the cost of being a servant in Mark 10:45 or in Luke’s more expanded account in chapter 22, Jesus never says that being a servant means giving up leadership. He redefines what leadership means, but He expects them to be “the greater” or “the one who rules” (in Luke). He just does not want them to rule by “lording over” people like the Gentiles. Their calling was to lead ‑ Jesus’ purpose was to reframe the meaning of leadership.

How have you worked in your own life with the inner cost of leadership?

iii. Anger and Hostility / Shooting Straight

I do not know why, but I am always surprised by the amount of hostility that leaders face. In time, I have come to believe that the ability to face hostility (to work with it and through it) was an important task of a person who wanted to serve. I have always wanted to believe that if I am “nice” enough people will not get upset with me. That is the opposite of what I am talking about. I am called to be open about my struggles and encourage the same in others. All of us bring our own pains and wounds into ministry. The context a leader creates either encourages us to cover up all of our “stuff,” or allows us to be who we really are. There is a cost to allowing that kind of openness. Some will be especially upset if the leader is vulnerable. We are not meeting their expectations.

There are many other reasons a leader faces hostility; but the issue is do we dodge it or allow it to surface and grow through it? We are faced with the decision to get on with the task/vision or work with a person. Often hostility is a clue to an important step in a person’s spiritual journey. The leader who is willing to serve by facing hostility knows that grace and transformation come at a high price to God and to the people of God.

I have missed too many opportunities in my ministry to help people grow by not shooting straight with them. I have not given them honest feedback about parts of their lives that need to change. Jack Fortin, one of our former vice presidents, used to say “Confrontation + Tribulation = Transformation.” Are we willing to take the time, energy, and work that is necessary, (the “tribulation”), to help people grow?

Along with this question, it seems to me we are called to accept people where they are. It is one of the principles we teach early in ministry. How do you live with the tension of accepting people where they are and honestly giving them feedback about their growth?

Following is an excerpt from an interview between Jeff Munroe and Max DePree.

Jeff Munroe: What are the marks of a servant leader?

Max DePree: A servant leader is one who approaches leadership with the thought that the leader owes things to the followers. The leader owes opportunities, recognition, good orientation, reality.

There is a myth afoot that shows itself in our language, when a coach talks about “my team,” or a manager talks about “my work team” ‑ that’s the wrong language. You don’t own them, they own you. Servant leadership starts with this concept: Leadership is a posture of indebtedness.

To carry that out, some further attributes are necessary. Integrity is always at the top of the list, but I think vulnerability may be the point at which most of us struggle in trying to be servant leaders. It is very hard to be vulnerable, that is, open, to the gifts that others bring. When we interact with our children, whom we love dearly, it is not so hard to be vulnerable, but when we transfer that concept into the work place, it is more difficult. Being vulnerable to what other people bring is one of the things that is at the heart of servanthood.

Another thing that is at play here is that when you move steadily up the hierarchy of a really good organisation – an organization that is vital and has a mission that is worthwhile ‑ you become more and more an amateur, because there is such a gap between the actual work that goes on and what the leader shares in. The leader cannot share in all the work that goes on in a good organization so he/she has to be educated in order to make decisions. If the leader understands that he/she is an amateur, the odds are much better that he’ll/she’ll be able to be a servant.

The Ministry of Reconciliation

Read: 2 Cor. 5:17-21, 1 Thes 2:6-12

We are all called to a ministry of reconciliation – a ministry of reconciling those who do not know Jesus into a full relationship with Him. The Bible says that all are called. It means all Christians, not just those who have lots of extra time, are good communicators, are educated in technology, or are outgoing. All. The question isn’t just what am I called to do, but how can I best do what God has called me to do?

Young Life is a tool, one of many, and like any tool it can be used correctly or incorrectly. We need to plan together to make a real difference for God’s Kingdom.

How do young people come to know Jesus in Young Life? They know you! They have a friendship with you that says ‘I love you as Christ loves you – unconditionally.’ A friendship that says ‘I accept you as Christ accepts you – unconditionally.’ I care enough to listen. You are my friend no matter what.

How do young people grow up in Christ? They know you! As you walk with young people who have made commitments, live with them, grow with them, and give yourself to them, they see someone who is their example of who Christ is.

What do young people need today? They need Christian adults of any age to take an interest in them. Young people don’t usually have adult “friends” – unless they want something from them. They need adults who are willing to love sacrificially, spend time with them, be vulnerable with them, and stay by their side through whatever life brings. They also need mature adults who are strong and able to be tough with them, when needed. We need to be adults who demonstrate the values of God. Out of this kind of friendship, we proclaim the Gospel.

“Your actions speak so loud I can’t hear your words” changes to “Your actions speak so loud I want to stop in this busy world and listen to what you have to say.”

We are His Ambassadors. An ambassador is both a messenger and a representative. He doesn’t speak in his own name or act on his own authority. What he communicates is not his own opinions or demands, but simply what he has been told to communicate. At the same time, he speaks with authority, in this case with the authority of Christ Himself. It is God’s divine love we are commissioned to proclaim.

We share God’s love with young people by our words, but even more often by giving them our very lives. It’s a sacrifice to love young people on their terms, not ours, but that is what we are called to do.

Listen to Eve Sarrett share on Incarnation Ministry.

Further verses to study: 1 Peter 2:9, Matt 28:19, Matt 9:35-38, Acts 1:8, John 15:7-8, John 15:16-17, John 10:10-11

Download – Ministry of Reconciliation

Foundations of Young Life

In 1938, Jim Rayburn, a young Presbyterian youth leader and seminary student in Gainesville, Texas, USA was given a challenge. A local minister invited him to consider the neighbourhood high school as his parish and develop ways of contacting kids who had no interest in church. Rayburn started a weekly club for kids. There was singing, a skit or two and a simple message about Jesus Christ. Club attendance increased dramatically when they started meeting in the homes of the young people.

After graduating from seminary, Rayburn and four other seminarians collaborated, and Young Life was officially born on Oct. 16, 1941, with its own Board of Trustees. They developed the club idea throughout Texas, with an emphasis on showing kids that faith in God can be not only fun, but exhilarating and life changing.

Young Life’s mission remains the same — to introduce adolescents to Jesus Christ and to help them grow in their faith. This happens when caring adults build genuine friendships and earn the right to be heard with their young friends. For more than seven decades, God has blessed the Young Life staff, increasing its numbers from five to more than 3,300 — from one club in Texas to clubs in nearly every corner of the world.

Young Life Goes Global & Comes to Australia in the ‘70s

Young Life’s outreach to kids outside of the United States began in 1953 with the work of Rod and Fran Johnston in France. That ministry, under the name of Jeunesse Ardente, continues to this day. At present, a mix of American and national staff and some 19,000 volunteer leaders are reaching kids with the Gospel through more than 700 ministries in over 70 countries.

Young Life Australia has two separate histories in New South Wales and Victoria, dating back to the early 1970s. Young Life literally bounced its way into NSW in 1972 when a team of Young Life basketball players from North America visited Sydney under the umbrella of Campaigners for Christ. As a result, of that visit about 35 kids met Jesus Christ through Young Life’s relational approach in the camp setting. These new Christians and a handful of leaders wanted to start Young Life clubs in their schools at Killarney Heights, Carlingford, Northmead, and Caringbah. Sydney’s first Young Life clubs were hosted in 1973 by John and Laurice Waller in Killarney Heights, Ivor and Joy Lewis at Miranda, and Dave and Jo Lindsay in North Rocks.

In 1973, a schoolteacher on exchange from Colorado, U.S.A. at Rosebud High School in Victoria began a Young Life club in his house. Cliff and Liz Johnson, because of their years of involvement in Young Life U.S.A., did not know another way to minister to kids in that community other than to invite them around to their house. And come they did, up to 70‑80 kids every week. Most of these kids had never been to a church in their lives! Australian young people were ready for a relational ministry!

The 80’s and 90s on the main were good years for Young Life. Under the leadership of Daryl Redford in Victoria and Arthur Ongley in NSW, the respective state organisations saw healthy clubs and camping ministries develop. With large numbers attending clubs each week (up to 150 people) volunteers were the mainstay of Young Life at every level. From regular schools based contact work, community engagement, club, camping, small groups and serving on committees and boards, volunteers where the life of the ministry. They lived and breathed ministry, many went on to serve in churches and overseas mission agencies and continue to do so to this day.

After the failure of a national body in the 1980’s, Glyn Henman saw another opportunity to unify the mission again in the late 1990’s. With new levels of trust between the respective ministries, talks began in 1999 to look at forming a national entity once again. With Andre Linossier (VIC), Paul McConnell and Glyn Henman (NSW) leading the discussions, there emerged a strong commitment to form a National organisation once again. By March 3rd 2000, the deal was completed with Amicus Young Life Australia Inc formed out of the two organisations. Andre Linossier was the first Chairman of the new board and Glyn Henman was appointed as the National Director (CEO). By the end of July 2002, we had settled on Young Life Australia INC as our official name.

Since 2002 there has being the usual challenges of getting a new organisation established in its own right and setting the priorities for the years ahead. 2008-09 were difficult years with the Global Financial Crisis (GFC) impacting the organisations capacity to reach more young people! Despite the challenges Young Life has seen rapid growth in all aspects of its work with young people. With new ministries in Bathurst, Dubbo and Maroubra (NSW), the Barossa Valley (SA), Hobart (TAS) and Redlands (QLD) and the placement of staff in Belarus and Macedonia. Young Life also partners with schools to place chaplains as part of various government programs. God was growing the work.

2015 saw a watershed moment with the purchase of a training facility in Armidale. We are grateful to God for his generosity to Young Life.

At the time of writing (July 2016) Young Life Australia is poised for further growth with new opportunities emerging for God to use the organisation to reach more young people than ever before. The last 6 years has seen Young Life double its size and increase its capacity. We look forward to what God is going to do in the next 10 years.

1. Committee Chair

The Chairperson greatly influences the character and effectiveness of your committee.  Elected by other members, this person will have a unique partnership with the Area Manager built by spending regular time together. As the leader of the committee, the Chair keeps the focus on Christ, calls on members’ gifts and abilities, prepares and leads meetings and mobilises the different task committees.  They also ensure that the committee members share in the ownership of the ministry with the local staff, volunteer leaders, local donors and regional director.

Responsibilities of the Chair:

• Walk faithfully with Christ to provide spiritual leadership for the committee
• Be confident in their call to the role and be a leader and motivator
• In agreement with Young Life Australia’s faith and conduct policies
• Plan and run the monthly meeting
• Lead in developing a vision for YL in the community
• Act as a liaison and advocate between staff and committee
• Build trust in the ministry
• Provide leadership in the recruitment, selection, orientation, retention and retirement of committee members
• Work with committee members to best utilise their talents
• Maintain a close relationship with staff
• Stand alongside the staff and bring the rest of the committee along.
• Maintain close relationships with the staff so staff can communicate needs and problems, as well as successes.

Basic Strategies to Develop

The committee chair working together with the area director should:

• Develop a good relationship with the area director.
• Plan effective meetings.
• Lead effective meetings.
• Create ownership for the ministry with committee members.
• Delegate work to committee members.
• Hold committee members accountable.

At a minimum, the Committee Chair and Area Director should develop the following processes:

• Recruiting and selecting a committee chair(s).
• Recruiting, selecting, retaining and retiring committee members.
• Taking care of staff and if possible volunteer leaders.
• Implementing basic Taking Donors Seriously (TDS)

Hoyt Jackson has some great tips below for new Committee Chairs.  Have a look at what he has to say.

Qualifications

• Has the gift of leadership.
• Can motivate others.
• Is organized.
• Is able to plan and lead meetings.
• Can delegate and hold people accountable.

Time Requirement: 16 hours per month

NOTE: Different areas will have different time requirements, and this should be used as a guide only.  Different times of year as well will have different time pressures.

2. Treasurer

Like the Chair, the Treasurer has certain responsibilities that require a unique set of experiences and gifts.

Responsibilities of the Treasurer:

• Walk faithfully with Christ
• Be confident in their call to the role
• Have talents with finances, budgeting and/or accounting
• Together with the Area Manager, assume administrative responsibility for funds involved in committee projects
• Communicate with the Area Manager to ensure all Young Life Australia financial policies are followed.
• Prepare and present financial reports received from the National Office at committee meetings
• Sign off on local area expenses as per the Young Life financial policy
• Review income and expenditures for the local area
• Communicate the monthly financial report to the committee
• Work in close contact with the Chief Financial Officer in National Office
• Initiate and drive preparation of the annual budget

Basic Strategies to Develop

• Understanding the impacts of reaching financial targets and how not doing so affects the area, region and national mission.
• Keep the cash flow realistic with projects by communication with Area Manager and Committee Chair monthly.
• Anticipate and communicate expenses and income before they occur.

Qualifications

• Understands the needs for financial health in the area.
• Maintains confidentiality.
• Desires to work with numbers.
• Is organized.
• Is talented with finances, budgeting and/or accounting.
• Committed to the position for a minimum of two years

Time Requirement: Eight hours per month

NOTE: Different areas will have different time requirements, and this should be used as a guide only.  Different times of year as well will have different time pressures.

Need to contact Accounts in the National Office?  E: accounts@younglife.org.au

3. Prayer Coordinator

All activities of Young Life need to be underpinned by prayer. Our hope is that everyone on the committee will take time to regularly pray for the ministry. This can be greatly aided by a Prayer Coordinator.

Responsibilities of the Prayer Coordinator:

• Walk faithfully with Christ
• Be confident in their call to the role
• Be committed to prayer
• Has access to a computer with email
• Keep in regular contact with the Area Manager to record the prayer needs relating to working with young people
• Record the prayer needs of committee activities
• Keep a regular database of prayer supporters on Mail Chimp & ensure that new donors are added to the Mail Chimp List
• Send monthly / termly (as per area agreement) email prayer requests and praise reports via Mail Chimp

Basic Strategies to Develop

• Area-Wide Prayer Strategy: Involve as many people as possible from inside and outside the area who will pray for the local Young Life ministry. Obtain general prayer requests from the area director on a monthly basis. It might also be helpful to list answered prayers as well as requests.
• Develop an e-mail distribution list. Obtain names of people who are willing to pray for the ministry from the committee, donors, church prayer groups, volunteer leaders, staff, banquet list, senior citizens, etc.
• Committee-Wide Prayer Strategy: The committee should pray as a group for the staff, volunteer leaders and donors and about key issues related to the ministry.
• Develop an e-mail distribution list of committee members and staff. Check with the area manager and other staff for detailed requests for prayer.
• Make prayer an important part of the committee meeting. Prayer could be held for an hour before the meeting. Members could meet weekly during lunch at a specific location for prayer.
• Individual Prayer Strategy: Each committee member should be paired with a specific staff member or volunteer leader to pray specifically for them.
• The committee member should solicit individual prayer requests from the staff member or volunteer leader.

Qualifications

• Understands the power of prayer.
• Has the gift of prayer.
• Is able to elicit the needs and concerns of others.
• Good listening skills.
• Can organize.
• Computer literate or able to recruit an individual to send out the prayer emails via Mail Chimp.

Time Requirement: 8 hours per month

NOTE: Different areas will have different time requirements, and this should be used as a guide only.  Different times of year as well will have different time pressures.

4. Taking Donors Seriously (TDS) Chair

Without a doubt the secret to a successful Taking Donors Seriously (TDS) team is an effective TDS chairperson.  They are the driving force of the team’s ability to identify and build a relationship with the area’s top-tier donors. In addition, the TDS chair leads the development of the TDS strategy for the area. The TDS chair and the committee chair need to work together closely to coordinate support for the ministry.

Job Description

The TDS chair will:

• Recruit a TDS team.
• Arrange a local training session for the TDS team.
• Work with the area director and the TDS team to establish the seven non-negotiables of TDS: financial prayer strategy, case statement, leadership team, Field Development Tool (PPL and Cash Flow) strategy and plan.
• Attend annual regional TDS training sessions.
• Work with the area director to recruit and select the next TDS chair.
• Take the online TDS Course.

Basic Strategies to Develop

• Organize and hold the TDS team accountable to complete all calls to prospective top-tier donors and current top-tier donors.
• Ensure that the committee chair and the committee solicit funds from all other donors who pledge giving at an event.
• Develop a system to manage and update the area’s Field Development Tool (PPL and Cash Flow).
• Develop a process to manage and update the area strategy and plan.

Qualifications

• Has the gift of leadership.
• Is honest and trustworthy.
• Is organized.
• Is talented with finances, budgeting and/or accounting.
• Can delegate and hold people accountable.

Time Requirement: 8 hours per month

NOTE: Different areas will have different time requirements, and this should be used as a guide only.  Different times of year as well will have different time pressures.

5. Alumni and Friends Coordinator

In any given area there are numerous adults, young and old, who would be considered alumni and/or friends of Young Life.

Basic Strategies to Develop

The coordinator, working together with the Area Manager and Committee, should:

• Develop a process to consistently review the Young Life Alumni and Friends database.
• Create an on-going communication about the local ministry with all alumni and friends who live in or near the area.  This should be done in liaison with the Prayer Coordinator.
• Develop a process done at least once a year to provide opportunities for alumni and friends to become involved in the local Young Life ministry as: volunteer leaders, committee members, prayer supporters, friends of Young Life and/or donors.

• Communicate as needed with the Office of Alumni and Friends by posting alumni and friends events, sharing stories and receiving database assistance.

Qualifications

• Has the gifts of leadership and administration.

• Can develop a team of people to assist in alumni and friends communication and involvement.
• Is passionate about involving alumni and friends in the local ministry.
• Computer literate.

Time Requirement: 4 hours per month

NOTE: Different areas will have different time requirements, and this should be used as a guide only.  Different times of year as well will have different time pressures.

6. Leader / Staff Care Coordinator

Being a Young Life staff person or a volunteer leader is a rewarding responsibility! However, building friendships with kids in order to earn the right to tell them about Jesus and helping them grow in their faith can be taxing. Therefore, staff and leaders need extra care and support. The local committee can have a major role in providing this care.

Job Description

The care coordinator is responsible for planning and organizing the care of the local staff and volunteer leaders. The coordinator may want to develop a subcommittee to assist in this effort. This planning should involve having the committee members care for the staff and volunteer leaders in a variety of ways: prayer, befriending, mentoring, spiritual support, office work and assisting with fundraising.

Reminder: The committee is primarily responsible for the care of the Area Manager and any other staff. The staff is primarily responsible for the care of the volunteer leaders. If the committee has the time and ability to take care of the staff person(s) and also help take care of the volunteer leaders that would be great.

Basic Strategies to Develop

Area-Wide Leader Care: The coordinator should plan and organize area-wide events to care for the staff and volunteer leaders. Possibilities might include a beginning-of-the-year welcome/appreciation picnic, a Christmas meal with a white elephant exchange and an end-of-year thank you dinner with an appreciation gift. Committee members should attend all of these activities.

Individual Leader Care: The area leader/staff care coordinator or a subcommittee member COLLECTS information from the area staff and volunteer leaders about their needs and DISTRIBUTES that information to a committee member. The person is responsible for communicating with the staff member or volunteer leader and providing personal support throughout the year. Periodically, the coordinator should monitor the committee members to ensure that each member is caring for his or her staff member or volunteer leader; and should liaise with the Area Manager regularly in regards to committee care.

Hoyt Jackson has some great tips below for caring for Young Life Staff.  Have a listen to what he has to say.

Qualifications

• Has good organizational skills.
• Is creative.
• Is proactive.
• Possesses the gifts of exhortation and encouragement.

Time Requirement: 8 hours per month

7. Events Coordinator

In addition to a major fundraising event, additional events such as Bunnings BBQ’s and Work-for-Reward (camp fundraising with our teens) may also be placed into the Events Coordinators Role.  

The events coordinator oversees the entire event by providing leadership and direction.  They will develop a sub-committee (which may or may not have members of the Area Committee) to ensure all aspects of the event are catered for.  Roles on the sub-committee could include:

• prayer team
• allocating & following up table hosts
• finding corporate sponsors
• food
• decorations
• registration

Depending on the event, additional roles may be added.

The Events Coordinator should work closely with the Alumni and Friends Coordinator, as they should have an up to date list of people willing to assist with major and other local area events.

Young Life has developed “The 10 Essentials” for planning and implementing a successful event. These 10 requirements are to:

1. Determine the right type of event.
2. Set date, time and place of event.
3. Reserve event location.
4. Delegate committee assignments.
5. Recruit table hosts.
6. Generate a guest list.
7. Invite guests.
8. Make table seating assignments.
9. Plan program.
10. Conduct event follow up.

Qualifications

• Can organize.
• Is comfortable with multi-tasking.
• Can delegate and hold others accountable.
• Possesses the gifts of hospitality and leadership.

Time Requirement: 4-16 hours per month, depending on the timing of your event

9. Church Liaison Coordinator

Many areas are looking for additional ways to involve non-committee adults, and to develop stronger support from local church congregations. This role helps bring those two things together in a way that, when done effectively, can truly bless an area.

Job Description

The coordinator develops a network of friends of Young Life who are willing to go to their church once or twice a year with a request on behalf of Young Life.

Basic Strategies to Develop

• Find out what churches are represented among the Young Life community. Places to look:
  • Committee members
  • Volunteer leaders
  • Staff members
  • The church-going parents of young people who Young Life has significantly impacted
• Recruit these friends to undertake one or two annual tasks.
  • Request a meeting with the pastor or missions committee for the staff/committee representative to attend.
  • Request a Young Life announcement or presence at a missions Sunday or similar event.
• Equip the team to make their asks.
• Connect the staff (or trained volunteer/committee rep) with churches when a door opens.
• Record what progress we make with each church annually.
• Write yearly to churches to update them of Young Life work in their community, and to thank them for their support.

Qualifications

• Can organize.
• Communicates well with a group of people.
• Is actively involved in their own church.

Time Requirement: 2 – 4 hours per month

10. Communications Coordinator

The members of the local community should be aware of and informed about the ministry of Young Life. By utilizing the local media, Young Life’s mission can be more fully communicated to the general public. Hopefully, by having a clear understanding of the ministry and its activities, Young Life will be more positively received by the local community.

Job Description

The coordinator will work closely with the area director to ensure that all significant Young Life activities and events are publicized in a timely manner. The coordinator will:

• Ensure that events are publicized in area newspapers, print and radio (as appropriate).
• Ensure that the Young Life area is represented at community events.
• Ensure that activities (eg. clubs, new programs) are publicized.
• Work with the Prayer Coordinator to maintain secular database on Mail Chimp and communicate regularly with them.
• Liaison with Young Life Australia’s Communications Department as required.

Qualifications

• Experienced in journalism.
• Has good verbal and written skills.
• Is creative.
• Has good organizational skills.
• Able to set priorities and timetables.

Time Requirement: 2 hours per month