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Treasurer

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Like the Chair, the Treasurer has certain responsibilities that require a unique set of experiences and gifts.

Responsibilities of the Treasurer:

  • Walk faithfully with Christ
  • Be confident in their call to the role
  • Have talents with finances, budgeting and/or accounting
  • Together with the Area Manager, assume administrative responsibility for funds involved in committee projects
  • Communicate with the Area Manager to ensure all Young Life Australia financial policies are followed.
  • Prepare and present financial reports received from the National Office at committee meetings
  • Sign off on local area expenses as per the Young Life financial policy
  • Review income and expenditures for the local area
  • Communicate the monthly financial report to the committee
  • Work in close contact with the Chief Financial Officer in National Office
  • Initiate and drive preparation of the annual budget

Basic Strategies to Develop

  • Understanding the impacts of reaching financial targets and how not doing so affects the area, region and national mission.
  • Keep the cash flow realistic with projects by communication with Area Manager and Committee Chair monthly.
  • Anticipate and communicate expenses and income before they occur.

Qualifications

  • Understands the needs for financial health in the area.
  • Maintains confidentiality.
  • Desires to work with numbers.
  • Is organized.
  • Is talented with finances, budgeting and/or accounting.
  • Committed to the position for a minimum of two years

Time Requirement: Eight hours per month

NOTE: Different areas will have different time requirements, and this should be used as a guide only.  Different times of year as well will have different time pressures.

Need to contact Accounts in the National Office?  E: accounts@younglife.org.au

Go to Committee Resources to find Financial Policies & Forms

Committee Chair

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The Chairperson greatly influences the character and effectiveness of your committee.  Elected by other members, this person will have a unique partnership with the Area Manager built by spending regular time together. As the leader of the committee, the Chair keeps the focus on Christ, calls on members’ gifts and abilities, prepares and leads meetings and mobilises the different task committees.  They also ensure that the committee members share in the ownership of the ministry with the local staff, volunteer leaders, local donors and regional director.

Responsibilities of the Chair:

  • Walk faithfully with Christ to provide spiritual leadership for the committee
  • Be confident in their call to the role and be a leader and motivator
  • In agreement with Young Life Australia’s faith and conduct policies
  • Plan and run the monthly meeting
  • Lead in developing a vision for YL in the community
  • Act as a liaison and advocate between staff and committee
  • Build trust in the ministry
  • Provide leadership in the recruitment, selection, orientation, retention and retirement of committee members
  • Work with committee members to best utilise their talents
  • Maintain a close relationship with staff
  • Stand alongside the staff and bring the rest of the committee along.
  • Maintain close relationships with the staff so staff can communicate needs and problems, as well as successes.

Basic Strategies to Develop

The committee chair working together with the area director should:

  • Develop a good relationship with the area director.
  • Plan effective meetings.
  • Lead effective meetings.
  • Create ownership for the ministry with committee members.
  • Delegate work to committee members.
  • Hold committee members accountable.

At a minimum, the Committee Chair and Area Director should develop the following processes:

  • Recruiting and selecting a committee chair(s).
  • Recruiting, selecting, retaining and retiring committee members.
  • Taking care of staff and if possible volunteer leaders.
  • Implementing basic Taking Donors Seriously (TDS)

Hoyt Jackson has some great tips below for new Committee Chairs.  Have a look at what he has to say.

Qualifications

  • Has the gift of leadership.
  • Can motivate others.
  • Is organized.
  • Is able to plan and lead meetings.
  • Can delegate and hold people accountable.

Time Requirement: 16 hours per month

NOTE: Different areas will have different time requirements, and this should be used as a guide only.  Different times of year as well will have different time pressures.

Committee Roles

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Each committee is made up of five to seven individuals all working together to support the local ministry.  Committees may choose how they are organised and what roles they offer, but at a minimum, we suggest a Chairperson, Treasurer and Prayer Coordinator.

Beyond that, we encourage committees to consider the primary activities it will be undertaking over the year and appointing people appropriate for those activities.  It is important that committee members feel they have a specific role that is suited to their gifts and have a clear understanding of what is expected of them.

Additional Roles might include:

  • Events
  • Church Partnerships
  • Secretary
  • Public/Community Relations (media, marketing)
  • Fundraising and Donor Relations (TDS)
  • Grant Writer

Regardless of the role, there are a few commonalities across all committee members in terms of characteristics and responsibilities.

Characteristics:

  • Walking faithfully with Christ
  • Confident of their call to the role
  • Interested in young people and the Young Life ministry
  • Willing to share time, talents and resources
  • Involved in their local church

Responsibilities:

  • Attend monthly committee meetings
  • Support local staff and volunteer leaders
  • Take a leadership role in committee activities (events, fundraising, prayer, church partnerships, etc)
  • Provide input in the local Vision Statement and Financial Master Plan
  • Financially support the ministry
  • Pray for the ministry
  • Attend one Young Life activity per year (club, camp or special school activity)
  • Make a 2-3 year commitment

Hoyt Jackson explains below the purpose of committee.  

Hoyt Jackson has some great tips below for caring for Young Life Staff.  Have a listen to what he has to say.

We would like to thank Young Life USA for the use of their committee roles documents. 

The roles listed in the topics below have been taken from Young Life USA resources, used with permission.